Proposals for financial support from the Mountain State Wheelers Bicycle Club are to be made in writing or by computer file in Word format, submitted to one of the officers by March 15 or September 15th, so they may be distributed to the membership prior to the semiannual meetings. Proposals must be related to the promotion of bicycling, bicycle safety, or enhancing the bicycling community. Proposals shall be two pages or less and must specify the proposed use and anticipated results of the requested funds, as well as a general budget for the funds.

The officers shall distribute the proposal to the paid membership of the Club by e-mail, publication in the Club newsletter or posting on the Club website, prior to the date of the next semiannual meeting.

The approval of the proposed funding request will be by majority vote at the semiannual meetings. The Club treasurer will prepare an estimated budget for normal Club operating expenditures. Total combined annual funding for all proposals will be limited to Ten Percent (10%) of the total asset balance after deduction of the estimated annual operating expenses.

It is expected that organizations or persons receiving awards from the Club will subsequently report on the project, either in writing or by oral presentation at a subsequent Club meeting.